Time-consuming event handling
Preparing each event required about 8 hours of manual work
HR
HR Event Management System
Event process automation for an HR company specialising in building IT teams. From 8 hours of manual work to 1 hour.
Project outcome
8 h → 1 h
event handling time
60+ h
recovered per month across 8 events
Vue.js · Node.js · Fastify · PostgreSQL · REST API
Engagement context
- Client profile
- HR company building IT teams, ~8 recruitment events a month (client under NDA)
- Starting point
- About 8 h of manual work per event: data pulled from several systems, retyped by hand, paper registration
- Scope of responsibility
- Process analysis, event panel, mobile registration, automations, and tool integrations.
The challenge
What needed to change
Manual data copying
Data from spreadsheets had to be manually transcribed into the system
Duplicates on the lists
With no automatic duplicate detection, lists from previous events had to be compared by hand
Approach
Decisions that changed the system
Event management panel
A panel where an event is created from a template in a few clicks.
Mobile registration
A unique event URL - participants register from a smartphone, and the data goes straight to the panel.
Automated handling
Automatic registration processing, summary generation, and statistics.
Process
How the work progressed
Process and requirements analysis
We began with a detailed analysis of current event organisation processes, identifying key pain points and automation opportunities.
Management system design
We designed a panel where events are created from templates, and a mobile registration system available 24/7.
Implementation and integration
We deployed the system with full integration with the client's existing tools and automatic duplicate detection.
Outcome
An event prepared in 1 hour instead of 8
1 h
event creation time
From about 8 hours of manual work to 1 hour thanks to process automation
3 fields
duplicate control
Fuzzy matching on email, phone, and surname - potential duplicates flagged automatically for verification at registration
The HR client gained a tool that allows an event to be prepared in 1 hour instead of about 8 hours - with full registration and reporting automation.
Automotive
IT System Modernisation
We took over a legacy system critical to the company's daily operations: an audit, infrastructure modernisation, and a test environment that did not exist before.
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How many hours could your team recover through automation?
Point us to the repetitive workflow consuming the most time today. We will assess the automation potential and recommend a first step.
Let's assess the options